Corporate Records

Articles of Incorporation for Business and Non-Profit Corporations
For Private Corporations and Non-Profit Corporations

The document must be:

  • Executed by one of the offices authorized in KRS271B.1-200(6) and KRS273.252
  • The document must be filed with the Secretary of State FIRST
  • The clerk is presented one exact or conformed copy having the stamp of the Secretary of State

Pages exceeding 3 pages cost $3.00 per page.

Assumed Names

AKA (Also Known As)

  • DBA (Doing Business As)

  • Fictitious Name Filing

The document must have:

  • The name being assumed
  • The real name and address of the individual or entity assuming the name. A domestic general partnership must include the real name of each partner
  • The document must be filed in the county where the entity has deemed a resident under provisions of KRS355 (see KRS355.401 for specific requirements).
  • Assumed names may or may not have a Preparation Statement (KRS 382.335).
    The document must be executed as follows:

Individual – by the individual.
Partnership – by at least one authorized partner.
Limited liability partnership – by at least one partner authorized to do so by the partners.
Limited partnership – by a general partner.
Limited liability company – by a member or manager authorized to act for the limited liability company.
Business trust – by the trustees
Corporation – by a person authorized to act for the corporation.

Assumed Name Renewals

Assumed names are effective for 5 years from the date of registration and can be renewed by filing a renewal certificate 6 months prior to the expiration or renewal date. The filing requirements are the same as for the original.

Assumed Name Withdrawal

Assumed name withdrawals are done in a similar manner per KRS365.015, section 4 with the additional information of “date the original was filed” as a requirement.

Declaration of Trust

The document must have the following:

  • The individual(s) who is establishing the trust
  • The name of the trust and/or the trustee
  • The Trustee(s) Preparation Statement
  • The clerk shall request a return mail address.
  • The document may or may not be notarized.

The statute does not provide a fee for extra pages.

Partnerships

Partnership agreements or certificates are filed with the Secretary of State first, then with the County Clerk.

The document must have:

  • The stamp from the Secretary of State on it in order to be filed at the county level
  • The person presenting the partnership to the Secretary of State should present two copies–one is filed there and one stamped as having been filed
  • This copy is then recorded at the County Clerk’s office in the county where the partnership maintains an office
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